Legislation - Employer Responsibilities

Managing the risks to employees who drive at work requires more than just compliance with road traffic legislation.

The Health and Safety at Work etc Act 1974

The Health and Safety at Work etc Act 1974 requires employers to take appropriate steps to ensure the health and safety of their employees and others who may be affected by their activities when at work. This includes the time when your employees are driving at work, whether this is in a company vehicle or in your employee’s own vehicle.

There will always be risks associated with driving. Although these cannot be completely controlled, as an employer you have a responsibility to do everything reasonably practicable to ensure the health, safety and welfare of all employees, while they are at work. Additionally, you have a responsibility to ensure that others are not put at risk by the work activities of your employees.

The Management of Health and Safety at Work Regulation 1999

The Management of Health and Safety at Work Regulations 1999 require every employer to carry out an assessment of the risks to the health and safety of their employees, or themselves, while they are at work, and to other people who may be affected by their work activities. This includes any driving activity on the road.

Work-related road safety can only be effectively controlled if it is integrated into arrangements for managing health and safety at work. For example, an employer should take account of the total number of hours worked, and not just the number of hours spent at the wheel, when planning driving schedules.

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